3 Easy Steps to Successful Time and Task Management
The day started early, before 6:00am. It was a typical day:
7 am – Coaching Call – the first call of the day, a school on the east coast.
8 am – Daily Planning meeting with my Education Leader to review the education schedule
8:30 am – Team Communication Meeting to prepare for the day
8:45 am – Greet the Students as they arrive
9:00am – Meet with the Admissions and Financial Aid team
9:30 am – Quick call to cute hubby to see how his day is going
10:00am – Record a LIVE network admissions training webinar
11:00am – Meet with the bookkeeper to review the weekly reports
11:45 am – Lunch with sister to celebrate her birthday
And that is just the first half of the day!
I am often asked “How do you mange so many jobs and responsibilities, I can’t even find the time to manage one”
My answer is simple… consistent time and task management!
At any given time, I manage two-three jobs consecutively. Many appointments, calls, tasks or deadlines are associated with the various roles within these position. These three easy steps to successful time and task management assist me in completing tasks and achieving deadlines.
Simply… Get it Done!
Step 1) Prepare for Time and Task Management
Step[ 2) Daily Schedule and Manage your task list
Step 3) Preform a Daily Review
Step 1) Prepare for Time and Task Management
Use a “Task List” either digital or notebook
Organize all of your tasks into categories, record a due date, and then set a personal deadline for each task.
Digital Task List – create folders based on categories
Notebook – use small notebook and sticky tabs, one for each category.
Review this list daily, organizing tasks into your daily schedule based on the deadline and priority.
Difference between a DUE DATE and a DEADLINE.
Step 2) Daily Schedule and Manage your Task List
Preform a daily planning session to create your time management schedule and create a “task list” for the day.
During Daily planning Session:
Create a daily schedule with assigned times, based on scheduled appointments
Identify “Need to Do” tasks based on deadline and priority
Determine your top three – MUST DO – tasks on this list and highlight – Complete these three FIRST!
Schedule the additional “Need to do” tasks into a time slot
Identify any additional “Nice to do tasks” – Based on priority and available time, and add these to your daily task list.
Manage your schedule and tasks – keep this schedule and task list in front of you at all times. Check off the times as they are completed.
Add any additional tasks that come up during the day into your digital or notebook tasks list, include due date, if applicable.
Step 3) Preform a Daily Review
Celebrate the successes of the day
Cross off ALL completed tasks within on your digital task list or notebook
Add new tasks as needed, discovered during the day to the task list by category – record the due date and set a personal deadline for the task.
Identify “Time Wasters” – things or disruptions that took you off task
Discover ways to overcome time wasters
Create a list of appointments and task to be completed, tomorrow.
Begin again it all over again with Step 1…
What are you waiting for? It’s simple, if I can do it, ANYONE can do it
Achieve your goals with consistent time and task management.
Struck by lightning, Devri Ficklin should be dead – but she’s not! Having recovered from a disheartening divorce, death, and financial ruin life seemed to be on track, then within seconds a bolt of lightning, changed everything. We all experience them, Lighting Moments, the pivotal events in our lives that change us, forever. Inside this impassioned journey of healing, readers learn through Ficklin’s Lightning Moment, step-by-step systems that can help them overcome personal challenges and transform their life. “The biggest battle you will ever fight is within your own mind.” Ficklin shares, “Learn to focus your thought – it’s simple, not easy – however the effort is worth it!” Lightning Moments will help you discover the steps to “Navigate the storm to discover greatness!
